About This Opportunity

We're seeking a detail-oriented and highly motivated Virtual Assistant to support an investor/executive across multiple portfolio companies. This is NOT your typical VA role - you'll be working across 4 different companies, managing complex processes, and building systems that scale.

Our Culture: We operate with a service-oriented mindset inspired by the best of executive service culture. We believe in being of service to each other, to our companies, and to our stakeholders. We're looking for someone who doesn't just complete tasks, but who genuinely wants to make an impact and help others succeed.

What makes this role special:

• Direct exposure to multiple business models and industries
• Opportunity to build processes from the ground up and make a real impact
• Growth potential from part-time to full-time as you prove your value
• Work with modern tools and cutting-edge business systems
• Learn from an experienced investor/executive
• Be part of a service-oriented culture where your contributions truly matter

What You'll Do

Administrative Excellence:

• Email management and executive calendar coordination
• Legal document support - review, format, and make administrative edits to contracts, subscription agreements, and legal materials (no legal analysis required)
• Document organization across multiple company systems
• Travel planning and logistics coordination
• CRM management and data organization

Financial Operations Support:

• Invoice and billing management coordination
• Expense tracking and receipt organization
• Bookkeeper communication and follow-up
• Payment collection and vendor relationship management

Advanced Social Media Operations:

• Multi-platform account creation and setup
• Account credential and security management
• Multi-login platform coordination
• Social media compliance and verification processes

Process Documentation & Systems:

• Create beautiful, organized documentation in Notion/Asana
• Document existing processes with clear, visual workflows
• Build searchable knowledge bases and SOP libraries
• Ensure consistency across multiple companies
• Template creation and system standardization

What We're Looking For

Must-Have Qualifications:

• 2+ years of virtual assistant or administrative experience
• Expert-level G Suite proficiency (Gmail, Drive, Sheets, Docs, Calendar)
• Comfortable working with legal documents and contracts (formatting, version control, administrative edits)
• Experience with business process platforms (Notion, Asana, Monday, Trello)
• Excellent written and verbal English communication
• Strong attention to detail and organizational skills
• Reliable internet connection and professional home office setup

Personality & Mindset (Most Important!):

• Ferocious willingness to learn new tools and processes
• Service-oriented mindset - you find fulfillment in helping others succeed
• Self-motivated and able to work independently
• Comfortable with ambiguity and changing priorities
• Problem-solving mindset - you see challenges as puzzles to solve
• Genuine desire to make an impact and contribute to something bigger
• Eager to grow and take on increasing responsibility
• Pride in excellence - you care about the quality of your work

Bonus Points:

• Experience with social media management tools
• Basic bookkeeping or financial admin experience
• Previous work with multiple clients/companies
• Experience with password managers and security protocols
• Familiarity with investor/executive support

What We Offer

Growth-Oriented Compensation:

• Performance-based increases every 6 months
• Clear path to full-time with salary growth to $1,200-1,800/month
• Annual bonus based on company performance

Professional Development:

• Training budget for new tools and certifications
• Direct mentorship from experienced executive
• Exposure to multiple business models and industries
• Portfolio of processes and systems you can showcase

Work Environment:

• Completely remote and flexible
• Modern tool stack - we invest in the best systems
• Collaborative team environment across multiple companies
• Regular feedback and growth conversations

Application Process

To apply, please submit:

1. Cover letter addressing: Why you're excited about this multi-company role, what makes you a "ferocious learner," and how you define excellent service
2. G Suite Skills Demonstration: Describe a complex project you managed using Google Workspace tools
3. Process Documentation Sample: Share an example of documentation you've created (can be simple - we want to see your organizational thinking)
4. Availability: Your preferred schedule and time zone availability

Please note: We're looking for someone who can start part-time and grow with us. If you're seeking a simple, routine VA role, this probably isn't the right fit. If you're excited about building something from the ground up and learning constantly, we'd love to hear from you!