Job Overview:
We are seeking a highly organized and proactive Project Coordinator to support our client's business owner and operations team in managing the full lifecycle of building signage projects—from initial bid through to installation and completion. This role is responsible for tracking project activities and documentation across 30–50 active projects using Monday.com, ensuring clear communication, timely follow-ups, and organized records throughout the process.

Key Responsibilities:

Track and document all phases of signage projects using Monday.com

Maintain up-to-date records and timelines for 30–50 active projects

Monitor and follow up on key project elements, including:

• Bid documents and proposals
• Sign designs, specifications, and artwork approvals
• Supplier bids, quotes, and technical specifications
• City/county permitting and code compliance documentation
• Shipping, delivery, and logistics status
• Installation scheduling and completion
• Change orders and approvals
• Client communication and milestone updates

Serve as the central point of contact for project-related information between internal team members, clients, and suppliers

Provide timely reminders and updates to keep all stakeholders informed and aligned

Flag delays, risks, or missing information to support timely project execution

Qualifications:

• 2+ years of experience in project coordination, operations, or administrative support—experience in signage, construction, or manufacturing industries is a plus
• Exceptional organizational and time management skills
• Strong communication and follow-up abilities
• Proficiency with project management tools; experience with Monday.com preferred
• Comfort managing multiple priorities in a fast-paced, detail-oriented environment
• Basic understanding of permitting, production, or installation workflows is a plus
• Experience reviewing blueprints and architectural design