About the Role
We are looking for a highly organized, proactive, and resourceful Executive Assistant to support the CEO of two growing ventures — a creative agency specializing in experiential marketing and a fintech startup in the payments space. This role is dynamic and fast-paced, requiring someone who thrives in an entrepreneurial environment, can switch contexts seamlessly, and has excellent communication skills.

This is a full-time, remote position working directly with the CEO. You’ll play a critical role in keeping operations running smoothly across both businesses.

Responsibilities

Executive Support

• Manage CEO’s inbox, calendar, scheduling, and task tracking

• Serve as the point of contact for internal and external communications

• Prepare agendas, take meeting notes, and follow up on action items

• Anticipate needs and proactively resolve scheduling or communication bottlenecks

Creative Agency (Marketing/Experiential)

• Assist in drafting and polishing client proposals, pitch decks, and presentations

• Coordinate with team members (design, dev, project management) to keep deliverables on schedule

• Handle client follow-ups and maintain CRM entries

Fintech Startup (Payments/Compliance)

• Organize sensitive compliance documents and onboarding packets

• Manage correspondence with banks, ISOs, and strategic partners

• Track deadlines and ensure follow-through on regulatory requirements

• Uphold the highest level of confidentiality and professionalism with sensitive data

Ideal Candidate

• 3+ years experience as an Executive Assistant, Project Coordinator, or similar role

• Exceptional written and verbal English communication skills

• Strong organizational and time-management skills with the ability to juggle multiple priorities

• High attention to detail; comfortable working with financial, legal, and compliance-related documents

• Proactive and solutions-oriented mindset — able to anticipate needs and take initiative

• Tech-savvy: proficient with Google Workspace, Slack, project management tools (ClickUp, Asana, etc.), and comfortable learning new software quickly

Bonus Skills

• Experience supporting founders/CEOs in startups or agencies

• Familiarity with compliance-heavy industries (banking, fintech, healthcare, etc.)

• Ability to draft polished business correspondence and client-facing materials

What We Offer

• Full-time, long-term role with room for growth

• Competitive compensation based on experience

• Work directly with the CEO in a dynamic, entrepreneurial environment

• The opportunity to be at the center of two exciting and fast-growing businesses

How to Apply
Please send your:

1. Resume/CV

2. A short cover note explaining why you’re the right fit for this role

3. (Optional but preferred) A brief example of a professional email you’ve written or a project you’ve organized